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Fundraising Policies

Anything for Alzheimer’s is the name of our third party event program. You can do Anything for Alzheimer’s and anyone can fundraise on behalf of the Alzheimer Society of B.C. Third party events are also referred to as independent fundraising events and are conducted by volunteers in the community who take on all aspects of the event organization. Everyone who fundraises on the Society’s behalf must agree to adhere to the Anything for Alzheimer’s Fundraising Policies.

The Society is not responsible for the content of pages created by those who fundraise on our behalf. If you see anything on this website that is concerning or offensive, please contact us. The Alzheimer Society of B.C. reserves the right to withdraw our support (which includes removing fundraising pages, content and images) at any time from any third-party event which we believe conflicts with our mission, guiding principles and/or policies. If you are not sure if your event fits with our goals, objectives and guidelines, feel free to call us with any questions or to explore your idea further.

The Society’s charitable registration number is: 11878 4891 RR0001

A. RESPONSIBILITY:

1. Organizers of third party fundraising events are responsible for all aspects of the event, including but not limited to, event logistics, volunteers, promotion and financial management.

2. Please keep in mind that your fundraiser is independent from the Alzheimer Society of B.C. and organizers may not act as representatives of the Society.

3. The Alzheimer Society of B.C. is not able to join your committee or provide volunteers for your event.

4. We appreciate invitations to attend and speak at independent fundraising events but unfortunately we can’t promise to be involved in all events due to limited capacity.

B. LIABILITY:

5. The Society shall not incur any costs or legal liabilities associated with independent fundraising events.

6. The Society’s insurance policy does not apply to independent fundraising events. As a host, you will be required to arrange appropriate insurance coverage for the event.

C. TAX RECEIPTING:

7. The Alzheimer Society of B.C. provides charitable tax receipts in accordance with the Income Tax Act (Canada) and Canada Revenue Agency guidelines.

8. Donations made online will received automatic charitable tax receipts by email.

9. Donations made by cash or cheque for which charitable tax receipts are requested should be tracked on the Pledge Form.

10. Full name and address of the donor must be provided in order for the Society to send a charitable tax receipt.

11. The Society cannot send charitable tax receipts with only an email address, and we cannot send them to an event organizer to forward to their donors.

12. Charitable tax receipts are issued for donations of $15 or over (a charitable tax receipt must be requested if less than $15).

13. Please be aware that not every contribution received will qualify for a charitable tax receipt.

14. Charitable tax receipts will not be issued for services or sponsorships.

15. Charitable tax receipts can only be issued to the person who made the donation.

16. Charitable tax receipts cannot be given to anyone who has received something in return for their money such as raffle tickets, sponsorship, event tickets, or products such as from a garage sale or a silent auction.

17. If your event falls near the end of the calendar year, please ensure the Society receives all donations by December 31st to ensure those donors receive their charitable tax receipts for their donations within the year they were made. Otherwise, they will be issued for the following year.

18. If you have any questions or concerns regarding charitable tax receipting please see the Canadian Revenue Agency website http://www.cra-arc.gc.ca/chrts-gvng/chrts/prtng/rcpts/menu-eng.html or contact the Alzheimer Society of B.C.

D. EXPENSES:

19. Event expenses may not be paid from tax receiptable donations. All donations requiring a charitable tax receipt must be submitted to the Society in full.

20. Under no circumstances will the Society pay expenses for independent fundraising events.

21. Any company/individual/group organizing a fundraising event or campaign must demonstrate that they are using satisfactory financial controls.

22. The financial records for the event must be available upon request.

E. SUBMITTING REVENUE:

23. The Society requires post-event accounting for revenue and expenditures, any gaming activities and to receive funds within one month after the completion of the event.

24. Cheques should be made out to the Alzheimer Society of B.C.

25. You can drop funds off in person or mail them to Alzheimer Society of B.C. 300 828 West 8th Avenue, Vancouver, B.C. V5Z 1E2.

F. LICENSES AND PERMITS:

26. Some of the activities at your event may require a license, such as raffles or the sale of alcohol.

27. Check with the Municipal Hall, Gaming Policy and Enforcement and Liquor Control and Licensing Branch in your city to determine if you need any licenses, the time it will take to obtain them and the processing cost.

a. 50/50 draws, raffles and bingo are all considered gaming activities and require a license from BC Gaming.

b. Gaming license applications can be made online at https://www.gaming.gov.bc.ca/

c. The Society can provide a letter of reference on your behalf.

d. Please include information on all revenue you are sending to the Society that is the result of gaming activities. The Society must report on all monies received through gaming activities. You can use our Event Summary form found in the Participant Resource Centre.

28. The Alzheimer Society of B.C. is not able to act as an applicant or co-applicant for any licenses for your event.

G. PROMOTION AND SALES:

29. When speaking with media, you should speak on your own behalf not on behalf of the Alzheimer Society of B.C.

30. We do not expect you to be an expert about the Society and the disease. If media asks you questions about Alzheimer’s disease, medical treatments, the Alzheimer Society of B.C. or anything that is not within the realm of your knowledge, please ask the reporter to call the Alzheimer Society B.C. and ask to speak with someone in our Marketing and Communications Department.

31. Due to the high volume of third party events and campaigns, we are not able to promote independent fundraising events in our newsletters, or send information to our membership list.

32. Although we can’t send out media releases or share our media contact list, we can provide a news release template.

33. Unfortunately, we are not able to sell tickets to your event or help with any other sales.

H. USE OF THE PROUD SUPPORTER LOGO

34. To assist with the promotion and credibility of your event the Alzheimer Society of B.C. can provide a Proud Supporter logo for event materials (posters, letters, t-shirts, etc.).

35. It is never permissible to use the “Alzheimer Society B.C.” logo for independent fundraising events. Only our “Proud Supporter Alzheimer Society B.C.” logo can be used.

36. Please do not stretch, remove elements, or alter the colours of this logo.

37. Use of the Alzheimer Society of B.C. name can only be used in the secondary context of a fundraising event in support of the Alzheimer Society of B.C.

38. To ensure that the Alzheimer Society of B.C.’s identity is represented correctly, the Society must approve all promotional material bearing the Society’s name or logo before being used publicly.

39. The Society also reserves the right to revise any information regarding the Society and Alzheimer’s disease or other dementias within promotional materials to ensure current and accurate information.

40. Please note that to use any of the Society’s logos, wordmarks or other copy written materials without express permission constitutes copyright infringement and may result in legal penalties.

41. Please submit materials with adequate time for the editing and approval process. In most cases, one week is adequate but additional time may be required depending on the length and complexity of the event materials.

42. If you would like to use the Proud Supporter logo, please contact Theresa Frazao at the Society at tfrazao@alzheimerbc.org or by phone at 604-742-4947.

FOR MORE INFORMATION

If you have questions about these policies, you may contact us at:

Theresa Frazao

Development Coordinator, Events

Alzheimer Society of B.C.

300 828 West 8th Avenue

Vancouver, B.C. V5Z 1E2

Ph: 604-742-4947

Fx: 604-669-6907

Email: tfrazao@alzheimerbc.org